40 TAC §805.21 AEL Staff Qualifications and Professional Development Requirements

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Position
Educational Requirement & Documentation
PD Hour Requirement
PD Hour Description
Documentation of PD

AEL  Aides
Administrative staff
Data Entry staff
Proctoring staff

Staff paid with AEL funds and providing support or employment services to students (ex: Career Navigator).

*Clerical and janitorial staff are exempt from AEL PD requirements; educational and professional development requirements should be determined at the local program level.

AEL aides, administrative, data entry, proctoring staff, and staff providing support or employment services to students shall have at least a high school diploma or high school equivalency.

A copy of High School diploma or High School Equivalency document must be kept in personnel file for monitoring purposes.

All staff providing support services or college and career transitional support who are paid through an AEL grant shall receive at least 3 clock hours of professional development each program year.

AEL staff assigned test proctoring or data entry duties shall receive at least 3 clock hours of professional development related to their primary job duties each program year.

AEL aides, Administrative staff and other staff that provide support or employment services to students do not have a specific content area for the 3 required hours of PD and is at the discretion of the local Program Director.

Test Proctors & Data Entry staff must have 3 PD hours related to their primary job duties (ex: Data Entry staff should have TEAMS training).

Certificate of completion generated by PD Portal OR copy of sign- in and sign-out sheet, agenda that includes # of PD hours, materials that show relationship to job duties, where relevant.

AEL Directors
Supervisors
Staff that oversee program assessment services, overall program accountability and/or coordination responsibilities

AEL Directors, supervisors, staff that oversee program assessment services and/or overall program accountability shall possess at least a Bachelor’s Degree.

All AEL directors and supervisors, and other staff with program oversight or coordination responsibilities shall receive 15 clock hours of professional development each program year with the following exception:

Staff hired on or after January 1 of a program year may require half of the professional development time required for that program year.
There is no reference to specific professional development content in the AEL Rules. However, individual AEL contracts may require specific professional development activities and should be the primary reference resource for PD relative to AEL directors, supervisors and staff with oversight of program assessment services and/or program accountability. Certificate of completion generated by PD Portal OR copy of sign-in and sign-out sheet, agenda that includes # of PD hours, materials that show relationship to job duties, where relevant.

Reading, writing, mathematics and English language acquisition instructors

Volunteer Instructors/Tutors
Other AEL instructional staff, except substitutes, paid with AEL grant funds or who acquire student contact hours.

*At the discretion of the program director, 6 clock hours of content area in staff professional development for individuals who have 18 or more college semester undergraduate or graduate credit hours in relevant areas of literacy instruction may be waived.

Instructors in the content areas of reading, writing, mathematics, and English language acquisition shall possess at least a Bachelor’s Degree.

A copy of the Bachelor’s Degree must be kept in the personnel file for monitoring purposes.

15 clock hours of professional development each program year
*if new to AEL or direct student service delivery, staff must receive at least 6 clock hours of professional development within 30 calendar days of providing instructional activities. These 6 clock hours must include:

  • 3 clock hours of principles of adult learning, and
  •  3 clock hours of the relevant areas of literacy instruction.

Waiving of these requirements for staff new to direct student services must be approved by Agency AEL staff prior to the individual providing any instructional services.

Staff hired on or after January 1 of a program year may require half of the professional development time required for that program year.

Of the required 15 clock hours, 9 hours must include:

  • 3 clock hours - principles of adult learning
  • 6 clock hours -  relevant areas of literacy instruction
  • 6 clock hours at program discretion, but consisting of content related to AEL program’s purpose, which is to provide adults w/ sufficient basic education that enables them to effectively:
  • Acquire the basic skills necessary for literate functioning
  • Participate in job training and retraining programs
  • Obtain and retain employment
  • Continue education to at least the level of secondary school completion and post-secondary education preparation.
Certificates of completion generated by the PD Portal OR sign-in and sign-out sheets, agenda w/PD hours, materials that show relationship to job duties, where relevant: if PD is intended to satisfy the required principles of adult learning or relevant areas of literacy instruction hours, the certificate of completion must indicate # of PD hours earned and which required content area the PD is intended to satisfy (ex: this certificate verifies that john doe has completed 3 hours of professional development in principles of adult learning).

Substitutes
A substitute is defined in the AEL Rules as:

An instructor who works on call, does not have a full-time assignment, and does not assume permanent responsibilities for class instruction. An individual is considered a substitute if he or she instructs a particular class for four or fewer consecutive class meetings.

Substitutes
A substitute is defined in the AEL Rules as:

An instructor who works on call, does not have a full-time assignment, and does not assume permanent responsibilities for class instruction. An individual is considered a substitute if he or she instructs a particular class for four or fewer consecutive class meetings.
Substitutes do not have required professional development clock hours and should be addressed at the local program level. N/A Any professional development clock hours in TEAMS should have a corresponding certificate of completion from the PD Portal OR sign-in and sign-out sheets, agenda w/PD hours, materials that show relationship to job duties, where relevant.

*Note: Requirements for PD may be reduced in individual cases in which exceptional circumstances prevent employees from completing the required hours.  Documentation justifying these circumstances shall be available for monitoring. All exceptions must be approved by Agency AEL staff.

*AEL staff who do not complete required number of PD hours within a program year (July1 - June 30) will not be allowed to return the next year without an approved exemption.  Exemption requests are submitted to Program Director using the approved form and will be forwarded for approval.

*Note: Requests for exemptions for staff qualification requirements in individual cases may be submitted to the Agency for approval with a justification outlining extenuating circumstances; and must be submitted and approved prior to an individual being placed in the position in question.

*AEL staff who have more than one position funded by an AEL grant are expected to complete the PD hours associated with the highest requirements according to their job description.