Technical Assistance Visits
by Beth Thompson
October 6, 2006
Goal: One visit per Funding Cycle
Why Technical Assistance Visits?
- Department of Education requires regular on-site visits to local
programs
- State Plan indicates that 20% of Adult Education programs will be
evaluated annually
- Desire to assist provide feedback for quality improvement
What should programs expect during a Technical Assistance visit?
- See Program Requirements for eGrants
What Will Be Reviewed?
- Staff Qualifications & Training
- Family Eligibility & Screening
- Parent and child assessments
- TESPIRS, TEAMS Data Collection
- Partnerships
- Intensity
- Family participation in all components
What Will Be Reviewed?
- Program evaluation
- Curriculum & Instruction
- Implementation of home-based instruction
- Documentation of cost share
- Protection of student data
- Purchasing procedures
- Program operations reflect program described in budget
Staff Qualifications & Training
- Proof of staff qualifications
- Proof of Coordinator training
- Training in all components
- Academic records for instructional staff
- Training agendas, sign-in sheets
- Documentation of training by other organizations
- Certificate of Completion for ES Administrator Training
Family Eligibility & Screening
- Family files
- Enrollment form
- Selection Criteria Form
- Child enrollment form for EC, if applicable
- Screening for infants & toddlers
- Baseline assessment for adults
Parent & Child Assessments
- Adult Ed. Progress assessment
- PPVT
- HOME
- PALS
TESPIRS Data Collection
- IPQ Annual Report
- Title I Report
- Home Visit Report
- Family Information Report
TEAMS Data Collection
Partnerships
- MOUs with an eligible partner
- Evidence of regular interaction with partners
- Evidence of data sharing
Intensity
- Instruction is offered in all 4 components
- Intensity approaches recommended levels
Family Participation
- Documentation that each family is participating in all four components
- Policy for addressing families who are not fully participating in
all components
- Attendance policy
Program Evaluation
- Contract with an approved evaluator
- Most recent program evaluation
- Evidence of use of evaluation recommendations for program improvement
Curriculum & Instruction
- Scientifically based curriculum in each component
- Teachers select instructional activities based on SBRR
- Selected curriculum is implemented
- Classroom environment is appropriate for the participants
- Learning materials appropriate for class
Home-Based Instruction
- Documentation that home-based instruction is occurring
- Lesson plans
- Method of monitoring family participation in home-based instruction
Cost Share
- Documentation for cost share in approved budget
Protection of Student Data
- Student data is protected from inappropriate use
- Student data is protected from staff that do not need the data for
program management or implementation
Purchasing Procedures
- Procedures for ensuring that expenditures are within the program
year
- Procedures for purchasing only allowable items
- Documentation that expenditures reflect the approved budget
Reference Documents
- Documents Checklist
- Technical Assistance Instrument
- Schedule
Discussion
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