Detail for Even Start Evaluation Format for 2004-2005

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Texas Even Start Evaluation Format

Detail for Even Start Evaluation

Title: Even Start Final Evaluation Report

Fiscal Agent Name (may be different from program name)

Evaluator Name

1. Executive Summary

Summary of findings and recommendations
Summary statements that would be useful for grantee administration

2. Program Description

Synopsis of the needs analysis, including applicable demographics
Name collaborators and their contributions
Synopsis of Program history
Description of Services
Local program goals & objectives

3. Even Start Elements

#	Description	Discussion Points	Material to be Discussed
1	Identification and Recruitment of Most in Need	Progress on Activities Specified in the Grant Application	Discuss completion or non-completion of grant activities
		Actual Performance	Number served compared to number targeted
		Actual Performance	Characteristics of newly enrolled families
		Implications for Program Improvement	Discuss trends, successes, challenges and potential solutions to challenges
2	Screening and Preparation of Participants	Progress on Activities Specified in the Grant Application	Discuss completion or non-completion of grant activities
		Actual Performance	Number students participating in baseline assessment (AE, EC, HOME)
			Performance data for ECIPQ#3
			Additional screening data
		Implications for Program Improvement	Discuss trends, successes, challenges and potential solutions to challenges
3	Flexible Scheduling and Support Services	Progress on Activities Specified in the Grant Application	Discuss completion or non-completion of grant activities
		Actual Performance	Actual attendance patterns compared to services offered
		Actual Performance	Utilization of food service, transportation, and other support services
		Implications for Program Improvement	Discuss trends, successes, challenges and potential solutions to challenges
4	High-Quality, Intensive Instruction	Progress on Activities Specified in the Grant Application	Discuss completion or non-completion of grant activities including average hours per month of services offered by component
		Actual Performance	Hours attended compared to hours offered by component
		Implications for Program Improvement	Discuss trends, successes, challenges and potential solutions to challenges
5	Staff Qualifications	Progress on Activities Specified in the Grant Application	Discuss completion or non-completion of grant activities including steps to recruit and retain qualified staff
		Actual Performance	Staff credentials
		Actual Performance	Staff retention data
		Implications for Program Improvement	Discuss trends, successes, challenges and potential solutions to challenges
6	Staff Training	Progress on Activities Specified in the Grant Application	Discuss completion or non-completion of grant activities including integration of components, methods for regular communications with staff and partners and staff development
		Actual Performance	Attendance at staff development opportunities by Even Start staff and partner staff
			Evidence of component integration
			Evidence of regular communications with staff and partners
		Implications for Program Improvement	Discuss trends, successes, challenges and potential solutions to challenges
7	Home-Based Instruction	Progress on Activities Specified in the Grant Application	Discuss completion or non-completion of grant activities including selecting curriculum, setting up procedures, and delivering services
		Actual Performance	Number of home visits per family
			Performance data for ECIPQ #4
			Completed versus non-completed home visits
		Implications for Program Improvement	Discuss trends, successes, challenges and potential solutions to challenges
8	Year-Round Services	Progress on Activities Specified in the Grant Application	Discuss completion or non-completion of grant activities including a year round schedule of services
		Actual Performance	Identify the intensity of services that was offered throughout the year
		Implications for Program Improvement	Discuss trends, successes, challenges and potential solutions to challenges
9	Coordination with Other Programs	Progress on Activities Specified in the Grant Application	Discuss completion or non-completion of grant activities including advisory board meetings, coordination with partners and other programs, local match
		Actual Performance	Advisory board meetings
			Coordination with partners and other programs
			Acquisition of local match
			Existence/feasibility of a sustainability plan
		Implications for Program Improvement	Discuss trends, successes, challenges and potential solutions to challenges
10	Instruction based on Scientific Reading Research (Adult Ed and Parent Ed.)	Progress on Activities Specified in the Grant Application	Discuss completion or non-completion of grant activities including implementation of instruction
		Actual Performance	Adult performance measures for Gains and Completions
		Implications for Program Improvement	Discuss trends, successes, challenges and potential solutions to challenges
11	Attendance and Retention	Progress on Activities Specified in the Grant Application	Discuss completion or non-completion of grant activities
		Actual Performance	Number and percent of families retained
			Performance data for ECIPQ #1
			Adult Performance Measures for Retention, in addition to Adult Contact Hours
		Implications for Program Improvement	Discuss trends, successes, challenges and potential solutions to challenges
12	Reading Readiness Activities Based on Scientific Reading Research (Early Childhood)	Progress on Activities Specified in the Grant Application	Discuss completion or non-completion of grant activities
		Actual Performance	Performance data for ECIPQs #2, 5, 6
		Actual Performance	Curriculum implementation
		Implications for Program Improvement	Discuss trends, successes, challenges and potential solutions to challenges
13	Continuity of Services	Progress on Activities Specified in the Grant Application	Discuss completion or non-completion of grant activities including transition to PK, transition to K, transition to higher education or work
		Actual Performance	Available information on adult transition
		Actual Performance	Adult Student Achievements
		Implications for Program Improvement	Discuss trends, successes, challenges and potential solutions to challenges
14	Providing Services to Most in Need	Progress on Activities Specified in the Grant Application	Discuss completion or non-completion of grant activities including creation of selection criteria
		Actual Performance	Evidence of uniform application of selection criteria
		Implications for Program Improvement	Discuss trends, successes, challenges and potential solutions to challenges
15	Local Independent Evaluation	Progress on Activities Specified in the Grant Application	Discuss completion or non-completion of grant activities
		Actual Performance	MOU executed
		Actual Performance	Evidence of evaluator site visits
		Implications for Program Improvement	Discuss trends, successes, challenges and potential solutions to challenges

4. Program-Specific Data

Provide data to show that program met or did not meet their objectives
Additional comments including contributing factors
1-2 student success stories (required)
Survey results (optional)
Examples of effective program delivery (optional)
Other data specific to the program including how the program may have overcome obstacles (optional)

5. Program Self-Assessment

Results of family/staff/community interviews
Report outcomes from use of a self-assessment instrument
Report on program systematic inquiry activities
Identify program needs
Long term performance data and long term impact
Discussion of use of data for program improvement. (required)

6. Recommendations

Review progress made on recommendations from previous years, if applicable.
Re-state specific recommendations brought about by examination of the data
Add any additional recommendations