Charting a Course: Responding to the Industry-Related
Adult Basic Education Needs of the Texas Workforce
Handbook One: Planning and Implementation Tips
for Program Planners and Administrators

Module Four: Defining and Agreeing Upon Mutual, Achievable Goals and Objectives

Template for Replication: Sample Letter of Agreement

[Appropriate letterhead]

[Date]

[Company Manager or Contact Person]
[Company]
[Address]

The _________ Adult Education Program enters into this agreement with [company name] for the provision of Workplace ESL instruction to its employees. Before classes begin, a language task analysis will have been conducted, and all employees participating in the program will have been assessed by the education provider. The duration of this agreement is [date] to [date].

Instruction will focus on work-related English language proficiencies and skills needed by the participating employees as determined during the language task analysis and with input from company management, frontline supervisors, the employees themselves, and the educational provider. The goals and objectives for this course of training follow:

[Outline reasonable goals and objectives, agreed upon through consensus as part of the LTA]

As part of this agreement, the _____________Adult Education Program will provide the following:

1. Language Task Analysis (LTA)
2. Assessment of learners’ language / basic skill proficiencies and needs
3. [number] hours of instruction for [number] weeks for [number] employees
4. [class schedule and hours per week]
5. Regular attendance reports
6. Curriculum planning, adaptation, and preparation
7. Selection of instructional materials and supplies
8. Preliminary, mid-point, and final reports of learner progress

As part of this agreement, [company name] will provide the following:

1. A commitment to support regular attendance by employees for the duration of the course
2. Appropriate training facilities for a maximum of [number] participants
3. Access to duplication services on site
4. Funds to help defray the cost of [language task analysis, assessment and instructional materials, personnel conducting the LTA and assessment, and adapting / customizing instructional materials]
5. Regular communication with the adult education provider via a single point of contact
6. Advance notice of changes in employees’ schedules or other work-related demands
7. Participation in assessing the needs and evaluating the progress of employees participating in Workplace ESL instruction

Modification, renewal or termination of this agreement shall be mutual and contingent upon a review of the services delivered as well as participant performance, or in response to circumstances unforeseen.

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