Adult Education Administrator's Manual, June 2005: Accountability, Expenditure Reports and Timelines

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Adult Education Administrator's Manual

Revised August 2007

Accountability

Expenditure Reports and Timelines

Regarding financial management, an adult education program will practice principles of sound financial management in its budgeting expenditures, bookkeeping, and reporting. Good financial management demonstrates the program is responsible.

The grantee must provide written expenditure reports on a properly completed and certified Report of Project Expenditures. Semi-annual and other interim reports are due to the Texas Education Agency within 15 days after the end of each reporting period. The final expenditure report is due within 30 days after the ending date of the grant. Reports will be due to the Texas Education Agency as follows:

**State Adult Education and Family Literacy**
Report	Reporting Period	Due Date
Semi-Annual	September 1, 2006 – February 28, 2007	March 15, 2007
Final Expenditure Report*	March 1, 2007 – August 31, 2007	September 30, 2007

* Final payment is contingent upon receipt of all required programmatic and financial reports and documents. The TEA reserves the right to withhold a portion of the final payment pending receipt of the required reports. The total project cumulative costs of the grant reported in ER should in no case exceed the total cumulative costs. Refer to Application Guidelines Part 1: General and Fiscal Guidelines (PDF document) for specific information related to expenditure reports and revised expenditure reports. Download Adobe® Acrobat® Reader

In order to request payments, grantees are required to use the automated Web Expenditure Reporting System (Web ER) and will request funds via eGrants expenditure reporting. Grantees will report expenditures by class-object code and request payment through the eGrants system using the Texas Education Agency Secure Environment (TEASE) eGrants password assigned to the individual who is reporting. When reporting expenditures by class-object code in eGrants, the system will automatically deny any expenditure report where the grantee is claiming expenditures in a class-object code not budgeted in the approved application; when the amount claimed is in a class-object code that exceeds the allowable budget variation for that object/code; or when the total amount exceeds the total amount of the grant.

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