TRAIN PD Center @ TCALL

TRAIN PD @ TCALL Frequently Asked Questions

 

PROFESSIONAL DEVELOPMENT FREQUENTLY ASKED QUESTIONS
Texas Center for the Advancement of Literacy and Learning at Texas A&M University

Serving TWC-funded Adult Education and Literacy (AEL) Programs

Texas Professional Development Model: View here

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All technical or compliance questions regarding TEAMS should be addressed directly to the TEAMS Staff at Teams.technicalassistance@twc.state.tx.us

 

Contract Trainer/Training Database
General Questions
Logistics
PD Requirements
PD Coordinator and PD Specialist Roles
TEAMS
Tier 1 Training
Training of Trainers (TOTs)
TRAIN PD
Training Requests
Trainer Reimbursement
What is a PD Activity/Event?

Contract Trainer/Training Database

Q: If we have people on staff who are certified BEST Plus trainers, should these people apply to be included in the Contract Trainers and Training database?  Or is this database only for trainers who will/might be doing state initiative or tier 2+ trainings only?

A:     

  • Regarding the first part of this question: “we have people on staff who are certified BEST Plus trainers.” YES, have them apply to be included in the database.
  • NO. The database is for anyone who wants to do training at Tiers 1, 2 or 3.  They must qualify for and agree to certain terms. Tell your trainers to apply and make sure they include what direct training experience they have.
  • TRAIN PD is funded to provide Tiers 2 and 3 PD training, but only for Tier 3 PD is pre-approval required by TWC.

Q: Can anyone apply to be a contract trainer?  For example, a local program wants to hire someone that is NOT in the Contract Trainer database for a Tier 2 training.

A:

  • TRAIN PD has not officially “invited” the programs or the PD Coordinators to “nominate” new people to apply to be in the Contract Trainer Database. For now, they can refer anyone who is interested in becoming a contract trainer to the Contract Trainer Database Website at: https://pdtrain-tcall.tamu.edu/ . TRAIN PD will receive the notice and proceed with an approval process.
  • Regarding a program wanting to hire someone outside of the Contract Trainer Database. Any funded Adult Education program can hire anyone to train in any topic they want, if they have the money to pay for it and the trainer is “qualified”. TRAIN PD does not have the authority to tell them who is qualified, other than having lists of “qualified” trainers in a limited set of particular statewide initiatives.  

Q: Would it be possible to list cities/regions where each trainer is from?  If I was planning a training for my program, my first choice would be to look for trainers in my area to reduce travel reimbursement costs.

A:

  • We have created a Contract Trainer and Training Database that is available to the PD Coordinator designated by each AEL grantee/consortium and PD Specialists.  There is a search function in the database that will allow you to search for a local trainer.
  • BUT to have log-in access and see info on Trainers in the Database, that request will have to be authorized by someone designated by the Grantee Director.

Q: What is the guidance on quotes for selecting a BEST Plus Trainer?

A:

  • For Tier 1 training like BEST Plus, the fee negotiation is between your program and the trainer. To be listed in our new Contract Trainer Database, trainers (which are not required to do training for you) had to agree to the following:
    • For training events contracted with local AEL programs, I will work with the local program's PD Coordinator to complete each training contract proposal with a maximum $600/day fee plus travel costs in accordance with state rate guidelines (see http://www.gsa.gov/portal/category/104711).
    • Local program PD Coordinators may negotiate the fee with trainers to include up to one additional planning and travel day at the maximum $600/day rate. So yes, that includes a maximum $600/day. But it does not mean that a trainer is somehow entitled to $600 if that’s not the “going rate” for a particular training. It’s a maximum, not a minimum!
  • Each program should negotiate to get the trainer you want at the rate you are willing and able to pay.

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General Questions

Q: I would like to register for the webinars but may not be able to attend. Will there be future opportunities to attend these webinars?

A:
The people at LINCS will continue to offer great Webinars and other training opportunities for adult Ed teachers. For something that's flexible, check out their online course offerings. On TCALL's home page, look for the Professional Development menu link and on the next page, look for the online PD page.

Q: What guidance is there for maintaining documentation related to PD?

A:
Grant Recipients are reminded that TWC Monitors will expect to see documentation on file for the attendance of PD activity and events, therefore it is required that when using a conference session as a staff development activity, staff keep a verified record of their attendance at the event. This record should include verification of conference registration and documented evidence of session attendance such as session handouts or locally developed session attendance sheets signed by the session presenter. Documentation signed by the presenter is recommended for any record.

Q: If someone chooses to work with their own trainers not listed in our database, doesn’t that fall under “other areas with local expertise” and become Tier One?  So, they would have to either pay the trainer directly or have someone nominate them to be added to the database, right?

A:

  • YES, According to Denise’s article in the spring Quarterly “Tier 1 is based on training that is most commonly needed at the local level, which includes as­sessment training; introduction to TEAMS; goal setting; career awareness; local practices for student recruitment, intake and orientation; and any other areas in which program staff have ex­pertise.”
  • Therefore, when someone uses local staff expertise to deliver training, it essentially “becomes” Tier 1 training by definition and YES they would have to pay them with local PD funds, unless they’re “on the clock” doing it on their paid time anyway.
  • But NO these local trainers do not need to be in the Contract Trainer Database. Locals are not limited to using trainers who elect (and are eligible) to be in the DB. They can use any trainers they want, as long as that person is otherwise qualified to deliver the training in question. TRAIN PD is NOT the “arbiter” of who is qualified.

Q: If a local program registers and sends participants to a training, do they pay for the trainer or does their fiscal agent pay for all the training? 

A:

  • In some consortia, the 4% PD funds reside with each Service Provider in the consortium, so each provider would pay for their own Tier 1 training costs – or they might contribute to the fee together to cover costs if they’re all going to send staff.
  • In at least one consortium that I know of, all the PD funds for the whole consortium went to one entity that funds all local PD for all the providers.

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Logistics

Q: Who pays for the location if a free location is not available?

A:
It’s our intention to always identify free space, however, we budgeted nothing for location costs.

Q: Regarding logistics: Who will make sign-in sheets?

A:
Staff at the TRAIN PD office.

Q: Who is responsible for handouts?

A:
We have a budget for training supplies and materials for other Tier 2 and 3 PD that we organize, but for some TOT’s, such as publisher recertification’s they should provide the materials. That may be negotiable.

Q: Will TCALL provide lunch, break food, and supplies?

A:

  • NO. TWC’s approach is “food on your own” so we can avoid charging registration fees. We have no budget for food and no intention to collect registration fees to cover any food costs.
  • The “on your own” food will be paid out of per diem that the participants’ programs must fund.

Q: What about registration fees to attend an event?

A:
We are hoping and planning to avoid charging any registration fees, by using only donated space, using our own equipment, and providing no food.

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PD Requirements

Q: Do all teachers have to train on the Goal Setting Training every year regardless of whether they completed this training the previous year?

A:

  • YES. TWC requires that all program staff members who participate in student goal-setting processes must successfully complete training on the Texas goal setting policy and attune annually. If you have a NEW employee who will be working with students, they MUST participate in a complete Goal Setting course for the year they were hired.
  •  The initial training requirement can be met by:
    • taking the Online Course: Setting the Stage for Achievement: Goal-Driven Learning in the Texas AEL PD Portal.  OR
    • Participating in a face-to-face option called Goal Setting: Developing a Culture for Transitions. (Description of the face-to-face training is found in the Contract Trainer Database, along with available trainers when user is logged into the Database with the PD Coordinator role.)

  • If a teacher completed any Goal Setting training (even if it was in 2012 or earlier) they must attune annually either by:
    1. A local training conducted by their program (of however many hours the local program decides) OR
    2. Completing the attunement course (.5 hours) in the Texas AEL PD Portal.

Q: Are we allowed to do the online version (3 hours) or six-hour face to face staff development for this required Tier 1 training, the annual attunement, or both?

A:
Either option (3 hour online version or 6 hour Face-face version) meets the requirement for goal-setting training. The Online Attunement (.5 hours) meets the annual attunement requirement.

Q: If one of my staff completed the initial Goal-setting requirement or their most recent annual attunement with a face-to-face training, can they do subsequent attunement trainings through the PD Portal?

A:
YES. If a local program can verify that an employee has already completed the full blown Goal Setting course, they can send them to the PD Portal, where they can request and take the 25 question Goal Setting Attunement training. NOTE: the Attunement test can only be taken once and must be completed at 100% accuracy. If a participant does not complete the Attunement with 100% accuracy, the PD Portal system will NOT let them retake the Attunement and will automatically place them in the full online version of the Goal Setting training. They will be required to complete the full training (3 hours).

Q: How many hours of PD are required by faculty each year?

A:
Questions regarding Adult Education and Literacy Requirements are addressed in the Texas AEL Rules page here.  Rules pertaining to Staff Qualifications and Training Requirements are published in 40 TAC § 805.21 (http://www.tcall.tamu.edu/twcael/805-21.pdf).  

Q: Are there specific yearly PD requirements (State Initiatives) for ESL teachers, GED teachers, and other AEL staff?

A:
Grantee “shall provide Tier 1 Training to their staff as outlined in the Texas Adult Education Professional Development and Program Support System …using qualified staff or through Contract Trainers:

  • Tier 1 Training activities include:
    • training for the administration of pre-and post- tests in compliance with the AEL Assessment Policy and test publisher’s administration guidelines;
    • basic training on TEAMS;
    • student intake, enrollment, and orientation;
    • goal setting as defined in the AEL Assessment Policy;
    • career awareness; and
    • Other training in topics where local staff have subject matter expertise.”

Q: Is there a list of required PD for teachers and how many hours are required?

A:

  • We’re in the process of developing a definitive answer to this overall question so the definitive answer is that it is currently “in the works”.
  • But here is TRAIN PD’s understanding of what is required – beyond the basic number of hours of PD that must be documented by local programs in TEAMS:
  • Goal-Setting training is required for all teachers and staff who work with students in setting goals.
  • For staff who administer a standardized assessment, the tests' publishers dictate training requirements. For example, BEST Plus and BEST Literacy training is governed by its publisher, Center for Applied Linguistics.
  • There is a required DL training for staff involved in developing their programs' Distance Learning plan.

Q: Do volunteers working in TWC-funded programs have to meet the same PD requirements as paid teachers?

A:
The only time volunteers are required to follow all the requirements for PD hours (and qualifications) is when the volunteer is the teacher of record in TEAMS. Other volunteers serve at the discretion of the program.

Q: Will we use the same method of documentation to document our programs compliance with PD Requirements, which was a copy of the sign-in sheet with total hours included?

A:
Documentation of PD activities includes descriptions/agendas, dates, trainers, times, and sign-in and sign-out sheets.

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PD Coordinator and PD Specialist Roles

Q: What are the roles and responsibilities of a local program PD Coordinator and a TRAIN PD Center Specialist?

A:
Click here to learn more.

Q: If we reassign duties and have someone else to take the Professional Development Coordinator duties, do we need to inform you of the change? If so, will this individual have to have training?

A:
YES. TRAINPD does need to know of any change in the PD Coordinator designated by your AEL Grant Recipient and Consortium. When those changes occur, we need to get the new person in the loop for networking and training opportunities for people in that role.  TRAIN PD also needs to know who the designated contact is for Tier 2 and 3 training requests. We are also planning site visits by TRAIN PD Specialists to assist PD Coordinators.

  • There is not a training requirement per se, but we have offered a series of Webinars and (so far) one face-to-face workshop for PD Coordinators. We are also planning site visits by TRAIN PD Specialists to assist PD Coordinators. As new people come into that role, we will do our best to help bring them up to speed.

Q: Do we have to hire a full time PD Coordinator for Tier 1?

A:
First, the PD Coordinator coordinates all professional development, not just Tier 1.    As far as funding the position, this is a TWC-Grantee issues, but please see the RFP 3.1.16.1 for clarification and/or talk to your Program Specialist. 

Q: Full time PD is a little too much for a PD Coordinator to spend on a program.  Why not allow coordinators who work on a full-time basis with teachers assess this need?

A:

  • RFP 3.1.16.1 Utilizing state leadership funds, successful Offerors must propose the number of staff and percentage of time dedicated to the delivery of PD services, including the services of a Local PD Coordinator.
  • Successful Offerors must fund at a minimum the equivalent of a twenty percent (20%) Full Time Equivalent staff member to act as the Local PD Coordinator to deliver PD services to the AEL Program.

Q: What are the specific duties of the local PD Coordinator towards its own program and to TCALL? Does the local PD Coordinator need additional PD training by TCALL to support local programs?

A:
The PD Coordinator is the point of contact for TWC and the PD Center, collaborates to ensure the PD needs of the AEL Grant recipient are met, coordinates PD planning, implementation and documentation, and works with TWC and the PD Center in the case that the grantee is placed on a technical assistance plan. While TRAIN PD encourages all PD Coordinators to keep their own PD up to date, there is not a requirement for any PD Coordinator to receive additional PD Training from TRAIN PD.

Q: Who would we specifically contact to initiate a training request? The PD Coordinator or the PD Specialist?

A:

  • Local programs contact the PD Coordinator who will either obtain a contract trainer (for Tier 1) or contact the PD Center Specialist (for Tiers 2 and 3).
  • Every Grantee has ONE PD Coordinator.  Although individual local programs may have their own PD Coordinators, the Grantee PD Coordinator will make requests to the PD Center.

Q: In what ways do PD Center Specialists help local programs?  What areas of expertise do they offer the programs?

A:
Essentially, the PD Center Specialists:

  • Help in the development of local program Continuous Improvement Plans through site visits, needs assessment and research
  • Deliver or coordinate to deliver Tier 2 and Tier 3 trainings, and
  • Work with programs placed on Technical Assistance Programs to increase capacity of organizations to provide services.

From TRAIN PD’s Grant:

  • The PD Center Specialist will work with the administration of the new program to schedule the first site visit which will be used to meet with administrative staff and teachers, collect information to assess needs, agree on necessary accountability measures, and establish a working relationship.
  • After the first meetings, the PD Center Specialists and leadership of the TRAIN PD Consortium will meet to identify and assess the needs of those local providers without previous experience. Additional visits will be scheduled in collaboration with the other PD Center Specialists.  
  • The PD Center Specialists at the consortium members will provide administrative and leadership training to include an overview of federal and state adult education rules, assessment policy, and NRS rules and principles of accountability reporting and TEAMS.
  •  Additional training will target instructional personnel particularly new teacher training to include principles of adult education, standards-based education, curriculum implementation, principles of contextualized learning, diversity and cross-cultural interaction in the classroom, and planning for student transition.

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Regarding Tier 1 Trainings

Q: Is there a current rate of pay programs need to follow?

A:
NO

  • Local programs have no restrictions on the rate that they choose to pay trainers from their local PD budgets. However, in order to be listed in the Contract Trainer Database contract trainers will have to agree to a rate of no more than $600/day, plus travel.
  • Local programs are NOT limited to using only trainers who ARE listed in that Contract Trainer Database. Some may choose not to be listed because they want to charge more than $600/day.

Q: I've been asked to inquire who pays for Tier 1 or Tier 2 offerings if the local program offers something similar. For example, if Contextualizing Instruction (Tier 2) is offered at ESC Region 12 with the same title, would the local program pay for it or would TRAIN PD? Or is it even permitted?

A:

  • Since ESC Region 12 has no history of providing Adult Education training in the past, at least not funded as an adult education state leadership activity, TRAIN PD  assume their Contextualizing Instruction training is intended for a K-12 audience.
  • The Contextualizing Instruction (JFF) described in our Contract Trainer & Training Database was designed specifically for Texas Adult Education by Jobs for the Future. That Tier 2 training would indeed have to be provided and funded by TRAIN PD.
  • Your program has local control of your own PD funds and you can pay to send your teachers to any other training that you deem relevant and a good use of your resources. For that matter, you could pay for a Contextualizing Instruction (JFF) trainer from the Contract Trainer & Training Database to come and deliver that Tier 2 training to your staff locally. Again – TWC is all about your program having local control of those PD funds.
  • BUT you are only required to fund your own Tier 1 training. For Tier 2 and 3, TRAIN PD is your go-to source for PD paid for with our funds.

Q: In what ways does TRAIN PD support Tier 1?

A:
TRAIN PD provides the database of approved contract trainers for Tier 1.  

Q:  If someone within the local program was previously trained and approved by the GREAT Center, but they did not sign up to be included in the TRAIN PD database, will they have to be approved by the Agency to provide Tier 1 training to their local program?

A:
NO. Organizations may use trainers not listed in the database provided they have gone through a TOT or otherwise meet publisher requirements (in the case of TABE, BEST, GAIN, etc.)

Q: Do we have to hire a full time PD Coordinator for Tier 1?

A:
First, the PD Coordinator coordinates all professional development, not just Tier 1.  As far as funding the position, this is a TWC-Grantee issue, but please see the RFP 3.1.16.1 for clarification and/or talk to your Program Specialist. 

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TEAMS

Q: Who enters PD in TEAMS?

A:
For non-conference events, the entity or organization responsible for hosting or providing staff development is responsible for entering the activity into TEAMS:

  • For Tier 1 and any other PD funded and organized locally, the local AEL provider enters the PD Activity in TEAMS.
  • For Tiers 2 and 3, TRAIN PD staff enters the PD Activity.

In the case of a state or national conference, the event will be entered by TRAIN PD or TWC staff only, and local staff can then enter staff development time for the specific event. Local program staff should not enter these activities.

Q: How do I get conference sessions added as PD events?

A:
For Major Texas Conferences: Specific sessions at conference that are typically widely attended by adult education and literacy staff will be entered by TWC or TRAIN PD staff (examples: Literacy Texas, TALAE, TWC AEL Symposium, Tex-BEST).
Keep in mind that only sessions that meet the definition of a PD Event and support specific learning outcomes will be added. General sessions, awards banquets, key-note speakers, for example, will not be included unless the agenda includes a discrete learning outcome. TWC AEL staff will determine which conference sessions will count as PD Events.

To verify or request that an event will be added to TEAMS, please send a request to TRAIN PD (trainpd@tamu.edu) asking that conference session(s) be added as a PD Event. TRAIN PD will coordinate with TWC AEL to ensure consistency.

For Out of State or National Conferences:
For out of state or national conferences such as National Career Pathways Network, COABE, Accelerating Opportunity, TESOL, you may request specific sessions be added to TEAMS by sending a request to TRAIN PD (trainpd@tamu.edu) with the following content:

  • Activity Type (if applicable)
  • Conference name
  • Session Title
  • Session Description
  • Hours
  • Date

TWC will review the request TRAIN PD or TWC AEL staff will add the session(s) to TEAMS.

Q: In TEAMS, I am listed as a TEAMS trainer.  But I am also a TABE trainer.  Can that be added? 

A:
TRAIN PD does not have any role in the designation of trainers in TEAMS.

Q: Will we use the same method of documentation for compliance with required PD activities, which was a copy of the sign-in sheet with total hours included?

A:
Documentation of PD activities includes descriptions/agendas, dates, trainers, times, and sign-in sheets.

Q: Can a trainer whose own PD hours are tracked in TEAMS get PD credit for training that they develop or conduct?

A:
No. The only exception would be a situation in which TRAIN PD or TWC offers a TOT process for which practice training is structured with a mentoring/ observation/ feedback component for “practice trainings” delivered by the trainer-in-training.

Q: Why do TRAIN PD’s sign-in sheets not include spaces for participants to enter time IN and time OUT?
A: TRAIN PD is contractually required to provide sign-in sheets for all training events it facilitates, reflecting information about the training including start and end times. For logistical and compliance reasons, TRAIN PD’s sign-in sheet format does not provide space for participants to note their time IN and time OUT.  When participants sign the sheet they are representing that they attended the totality of the event; and TRAIN PD awards certificates with hours based on the duration of the event. The trainer MAY note on the sign-in sheet if a participant arrived late or left early and missed a significant portion of the event, but is not required to do so.

If local programs want further documentation of specific number of hours accrued during training or need documentation of time in and out for their staff, the PD Coordinator should provide additional/local sign-in sheets and assign a person responsible for collecting them.

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Training-of-Trainers & Certification fees (TOTs)

Q: Certification Fees (For example, with CAL there are fees for certification and Re-certification) Who pays?

A:
A local program sending their own staff to TOT would have to pay certification fees from their local PD budget. We have no budget for certification fees for Tier 2 (including TOT) or 3 PD.

Q: Does the local program pay for the attendees’ costs?

A:
YES, local programs sending individuals to a TOT would have to pay their attendee costs from their local PD budget. We have no budget for participant costs for Tier 2 (including TOT) or 3 PD that we organize.

Q: How does someone in the field “sign up” for participating in TOT events?

A:

  • TRAIN PD plans and offers TOT opportunities based on data from the PD needs assessment and resource mapping.
  • We will recruit participants first to fill known gaps, then recruit more interested trainees via Director & PD Coordinator recommendations.
  • Then (if there is still space) we will use our Listservs to recruit and fill each TOT to capacity. (We want the most possible bang for our TOT buck!) So teachers should be on our Teachers' Listserv if they want to be in that loop.

Q: I am conducting a BEST Plus training but I am unsure on how to  obtain materials and payment.  What is the process for obtaining these?

A:
For all Tier 1 training (including BEST Plus and other assessments), the local program is responsible for the cost of trainer and materials. For BEST Plus training, that also includes providing the Test Administrator Guide (TAG). Local Program Directors have been made aware of this responsibility, and were provided with information (by TWC )on ordering TAGs directly from CAL if they need them more quickly than TCALL’s periodic BEST materials ordering timeline.

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TRAIN PD

Q: What responsibilities does TRAIN PD have to local programs and in what ways can the consortium help them?

A:

  • The TRAIN PD Center:
  • Maintains the contract trainer database
  • Provides Tier 2 and Tier 3 trainings as approved by TWC
  • Develops curricula and multi-media course content for on-demand and hybrid trainings (such as Goal Setting)
  • Maintains the directory of AEL Service Providers
  • Manages an email discussion list
  • Provides an online professional publication
  • Maintains an online electronic file repository and a Professional Development and Resource Library
  • Negotiates statewide purchases of PD services, materials and assessments and
  • Conducts statewide and local needs analyses and research aimed to improve local performance, promulgate innovation and strengthen service quality to students and staff.

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Training Requests

Q: How do I handle a training request?

A:     

  • If you are a local program, you are free to contract with trainers using local PD funds. You need to contact your PD Coordinator. Local programs are responsible for their own Tier 1 training (including cost of trainer and materials). 
  • If you are a PD Coordinator and receive a training request for Tier 2 or 3 types of PD, you should contact your assigned PD Specialist, who will begin the training request process. 

Q: We are listed as part of the Directory of Literacy Providers in Houston, Harris County. We are also members of the Houston Center for Literacy Provider Network. As the PD coordinator at our school, I used to make requests directly to the Coastal GREAT Center for training hosted at our site or to get our staff registered for training. How do we proceed under TWC and the new PD network?

A:

  • If you are part of a TWC-funded Adult Education and Literacy (AEL) Consortium or a subcontractor of a TWC-funded AEL Grant Recipient, then you need to locate and talk with the designated PD Coordinator who is (or will soon be) on staff with that grantee or consortium. There will be one such person designated for the entire Gulf Coast workforce area. That PD Coordinator will either arrange for Tier 1 PD for you with local resources, or could request Tier 2 or 3 PD for you through the TRAIN PD Consortium.
  • You can read more about the new 3-Tier PD model on TCALL's website. See the link to TRAIN PD Consortium on TCALL's home page http://TCALL.tamu.edu and in recent issues of TCALL's Texas Adult Education & Literacy Quarterly publication. Subscriptions via email are free and back issues are on our website under the menu link to "Our Publication.” If your program is not TWC-funded, then the plan for support of PD in non-TWC-funded literacy providers is still in the planning stages.

Q: What is the Process for contracting with a trainer?

A:

  • TRAIN PD and TRAIN PD Consortium Specialists are the only folks who should be contracting with a trainer.  If you are a TRAIN PD Specialist and need information about contracting with a trainer, please email Federico Salas-Isnardi at trainpd@tcall.edu
  • Generally, once a PD Coordinator has identified a training need, they contact the PD Specialist assigned to their area. Negotiation occurs, logistics are confirmed, and the event registration is created and posted on the TCALL Calendar.

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Trainer Reimbursement Questions

Q: In the past when I trained for my local program I had to take a vacation day in order to be contracted/paid. Is that not the case under this new agreement?

A:
For training at your local program at their cost, that would be negotiated between you and your program. But if you were training under contract to TRAIN PD, you would need to not be "on the clock" in your "day job.”

Q: Reimbursement Question:  Do trainers have to follow state rates for hotels?

A:
YES. That is covered in the terms that Contract Trainers agree to as part of being listed in the Database. https://pdtrain-tcall.tamu.edu/terms-agreement

  • Remember that you are not limited to using trainers that ARE listed in the Database. But presumably you'd have to follow state & federal guidelines for any travel that you pay for with TWC funds, whether paid directly, reimbursed, or itemized as part of a trainer's fee for which they invoice you.

Q: Who pays for what specifically? Contractor fee including hotel, meals, travel, etc.

A:

  • TRAIN PD has budgeted for contractor fees, which include any expenses that may be incurred by the trainer, such as hotel, mileage, etc.  Trainers will invoice a flat fee that includes all their costs (workshop development and provision, materials, and travel), since we have no separate travel or per diem reimbursement for trainers or TOT trainers in our budget.
  • Trainers are reminded that they will need to justify the costs they include in their invoice for documentation that those extra costs represent allowable rates.

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What is a PD activity/event?

Q: What constitutes a PD activity and who is responsible for entering PD activities into TEAMS? 

A:

  • A PD activity is any training event that you want your staff to be given hours of credit for attending.
  • When it’s a PD event that TRAIN PD facilitates or pays for, we will take care of entering the activity into TEAMS.
  • But entering local staff’s hours associated with that activity will be the responsibility of local programs. Sometimes that may be done by the designated PD Coordinator for a grantee or consortium.
  • When training is facilitated/paid for by the local grantee, consortium, or consortium member Service Provider, then they will have to enter the activity into TEAMS.

Q: What is the definition of a Professional Development (PD) event?

A:
The definition of Professional Development Event below was developed to define the required PD training deliverables for TRAIN PD under Request for Proposal (RFP) 320-14-09 for the Texas Adult Education and Literacy Professional Development Center and further defines the phrase “documented conference attendance” in the definition of Professional Development in RFP 320-14-10 for Texas Adult Education and Literacy Programs and:

PD Event: A Professional Development (PD) Event can be a workshop, lecture, presentation, poster session, roundtable discussion, study circle, or demonstration (face-to-face or virtual) that meets a minimum of one hour and upwards in increments of one half (.5) hour (i.e. the hours assigned for purposes of tracking AEL staff PD requirements in TEAMS) to accomplish a predetermined educational or learning outcome. A PD Event provides content that supports learning outcomes through presentations, demonstrations, and/or discussion of new information, ideas, knowledge, materials, research findings, best-practices, current events, trends, etc. in support of implementation in the adult education and literacy classroom and designed to improve the skills, competencies, knowledge, and professional/personal growth of the participant.

The following clarifications apply to this definition:

  • “Predetermined Learning outcome”: Block entry of entire conferences will not be permitted to count as PD and cannot be entered into TEAMS to count toward required annual PD since many conference activities do not address a distinct “learning outcome” as stated in the PD Event definition. Such activities may include general sessions, (for example motivational speakers) and awards banquets. Conference sessions and events will not be included unless the agenda includes a discrete learning outcome.
  • “Minimum of one hour”: Conference sessions that are less than one hour (for example 50 minutes) can be rounded to meet the “minimum of one hour” requirement in the PD Event definition.

Exception: Because of its approval prior to the distribution of this guidance, required FERPA online training will count for one half (.5) hour for professional development.

  • “In support of implementation in the adult education and literacy classroom”: While the definition describes implementation “in the classroom” professional development for Adult Education and Literacy administration is allowed since administrative duties should ultimately support and impact classroom implementation.    

Q: How can conference sessions be used as PD and be entered in TEAMS?

A:
Conference sessions that meet the PD Event definition will be entered in TEAMS as follows:

  • Training Provider:
    • State Conferencefor state conferences
    • National Conferencefor national conferences
  • Activity Type – Appropriate activity categories based on the type of session
  • Activity Name – Conference Name: Session Name
  • Description – Session Description
  • Maximum Pre/In-Service Hours – Maximum number of hours to be awarded for attendance/participation
  • Begin/End date – Session Date

Example:

For more information, send a message to

TrainPD@tamu.edu

Call 1-800-441-7323

 or contact (*)

Harriet Smith
Managing Director

hsmith@tamu.edu

for Access to TCALL’s Resources

Debra Hargrove
Director PD Instructional Design

dhargrove@cehd.tamu.edu

for Distance Learning

Federico Salas-Isnardi
Director, PD Consortium

fsalas-isnardi@tamu.edu

for General PD Questions (*)

 

(*) When the TRAIN PD Consortium Partners hire their PD Specialists, local programs will be able to contact their assigned PD Specialist for all PD services.

Click here to learn more about TCALL Click here to learn more about Email Discussion Lists Click here to learn more about Library and Resources Click here to learn more about Texas AEL Contracted Trainer Database Click here to learn more about AEL PD Portal Click here to learn more about Calendars

 


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